View Our Website View All Jobs

Register in Probate

SUMMARY: 

Acts as a court official in the capacity of Probate Registrar, Register in Probate, and Probate Court Commissioner, as specified by Wisconsin statutes, to ensure effective administration of the probate process, guardianships, and civil mental commitments. 

 

Perform the duties of the Clerk of Juvenile Court, as specified by Wisconsin statutes, as it relates to; adoptions, termination of parental rights, juvenile delinquencies, children in need of protection or services (CHIPS), and juveniles in need of protection or services (JIPS).
 

DUTIES AND RESPONSIBILITIES:

  • File and keep all papers properly deposited unless required to transmit such papers.
  • Keep a court record of every proceeding in the court under ch. 54 and 851 to 879 under its proper title, a brief statement of the nature of the proceeding, and of all papers filed therein, with the date of filing and a reference to where minute records can be found so that the court record is a complete index or brief history of each proceeding from beginning to final disposition.
  • Keep a minute record and enter therein a brief statement of all proceedings of the court under chs. 54 and 851 to 879 during its sessions, all motions made and by whom, all orders granted in open court or otherwise, and the names of all witnesses sworn or examined. 
  • Keep an alphabetical index to the court record and the file containing the original documents or microfilm, optical disk, or electronic copies thereof.
  • Perform any administrative duties as directed by the Judge.
  • Perform the duties of Clerk of the Court assigned to exercise jurisdiction under ch. 48 and 938
  • If appointed Deputy Clerk under s. 851.75, perform such duties as the Clerk of Circuit Court directs.
  • Submit a monthly report to the Department of Health Services of the deadlines for filing claims against estates set under s. 859.01 during that month in the Register's county. The report shall be filed in a form and manner that may be prescribed by the Department of Health Services.
  • Annually submit to the Chief Judge of the Judicial Administrative District the statement required under s. 55.18 (5) regarding the completion of annual reviews of protective placement orders under s. 55.18 (1).
  • Make orders for hearings when the Judge is away from the county seat or unable to discharge duties or when given authority in writing by the Judge and an application is made to the court in a proceeding under chs. 54 and 851 to 879 requiring notice of hearing. 
  • Certify copies of papers, records, and judicial proceedings. 
  • Administer any oath required by law.
  • Shall have the duties and powers of a Circuit Court Commissioner assigned to assist in probate matters and shall act in that capacity when designated to do so by the Judge.
  • To accept or deny the petition for administration, sign orders, and grant domiciliary letters; to admit and order uncontested wills to probate; to grant domiciliary letters to estate administrators and issue letters of trust in cases where the will establishes a trust; 
  • Oversees financial operations, including billings, collections of statutory and court ordered financial obligations, and monitoring collection efforts.
  • Submit an annual report to the Supervisors of Green Lake County.
  • Perform the duties of the Judicial Assistant, as needed.
  • As a Department Head, work closely with the County Board and its committees.
  • Prepare and administer the annual budget for the office of Register in Probate and Probate Registrar.
  • Supervise all Deputy Register in Probate and Probate Registrars, including part-time or temporary employees of the office, in the performance of their duties, work schedules, and discipline.

SKILLS AND ABILITIES:

  • Detailed knowledge of legal case management principles and standards; working knowledge of laws, regulations, and procedures applicable to all types of court cases.
  • Ability to make discretionary, independent decisions under stressful circumstances.
  • Ability to show initiative and the ability to work independently without supervision.
  • The ability to prioritize duties based upon time limitations, emergency procedures, and complexity of cases.
  • Ability to clerk numerous hearings and effectively complete model recordkeeping.
  • Possess excellent writing, listening, and communication skills.
  • Ability to establish and maintain effective working relationships with various officials, agencies, media, and individuals that work with the department; ability to communicate effectively with attorneys and the general public, both orally and in writing.
  • Ability to maintain a high level of discretion, confidentiality, and integrity.
  • Knowledge of accounting principles and maintenance of accurate financial records for court-ordered fees and payment plans, as well as the filing of judgments and tax intercepts for the collection of delinquent fees.
  • Prepare reports to State/Vital Statistics Department on adoptions and termination of parental rights; prepare Annual Report of Actual Costs annually for the Director of State Courts; prepare quarterly reports for the State Public Defender’s office
  • Ability to independently prepare correspondence; use a variety of computer programs and word processing software;
  • Ability to type.
  • Ability and willingness to assist the public in genealogy inquiries/searches.
  • Learn and fully utilize the capabilities of the CCAP software.
  • Ability to train the Judicial Assistant and handle the duties when necessary.

QUALIFICATIONS/ EXPERIENCE / JOB KNOWLEDGE:

EDUCATION: Minimum of a high school diploma or equivalent with any combination of education, skill and experience that provides the necessary knowledge, skills, and abilities, as determined by the Circuit Court Judge.

 

WORKING CONDITIONS:

PHYSICAL DEMANDS:  Approximately 90% of the time is spent sitting, using near and far vision, hearing, talking and low to medium fingering for typing and data entry.  Standing, walking, kneeling, stooping and crouching are performed about 10% of the time.  Other actions may be required in unusual or non-regular situations.  Most work is performed in a sedentary position.  Ability to function primarily in situations encountered in a normal office setting.

 

Management’s assignment of essential functions is not designed to limit the manner in which duties may be accomplished.  Management shall comply with all applicable workplace laws and shall communicate with any employee with a disability to determine the availability of a reasonable accommodation(s) to allow the employee to perform the essential functions of the job.

 

ENVIRONMENTAL DEMANDS:   95% of the time will be inside in a climate controlled building and will involve contact with Green Lake County employees, attorneys, physicians and the general public.  5% of the time could be spent attending training sessions.

 

Work hours may vary depending upon the Court’s calendar. 

 

This is a public service position, and employee is required to be courteous, cooperative and respectful at all times with the public and clients; also establishes and maintains a courteous and cooperative and respectful working relationship with other employees, supervisors and public officials.

 

This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and needed skills.  It is not intended as a complete list of job duties, responsibilities and/or essential functions.  This description is not intended to limit or modify the rights of any supervisor to assign, direct, and control the work of employees under supervision. The county retains and reserves any and all rights to change, modify, amend, add to or delete from, any section of this document as it deems, in its' judgment, to be proper.

 

Green Lake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Green Lake County complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Green Lake County has facilities. This policy applies to all terms and conditions of employment.

 

9/2016, 9/2019

Authorization & Acknowledgment for Employment with Green Lake County

By submitting an application, you certify that the answers given by you in the application are true and correct without omissions of any kind. You understand that any misleading or incorrect statements may render the application void. If you become employed by Green Lake County, and it is subsequently discovered that any answer given by you is incomplete, misleading, or incorrect, you may be terminated from employment. You agree that Green Lake County shall not be held liable in any respect if your employment is terminated because of false, incomplete, or misleading statements, answers, or omissions made by you in the application.

You also authorize pertinent companies, schools, agencies, municipalities, or persons to provide Green Lake County any information requested regarding your employment, character, experience and qualifications, and/or suitability for employment with Green Lake County, including a check of your fingerprints and police record for the suitability for hire. You hereby forever release, discharge, and covenant not to sue any person or organization for any result of providing, obtaining, or acting upon such information. You understand that such information is sought with confidentiality and will not be released to you in any form whatsoever.

In addition, a copy of application and this authorization is as valid as the original and should be recognized as such.

You further understand that you must undergo a physical examination, including substance abuse screening, prior to an appointment to a position with Green Lake County. Refusal to participate will result in the rejection of your application.

Green Lake County provides equal employment opportunities to all qualified employees and applicants for employment without regard to membership in a protected classification.

If you have any questions, please contact the Green Lake County Human Resources Coordinator at 920-294-4166.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

150
To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Human Check*